Asset Inventory
The Asset Inventory page is the central registry for physical items tracked by the NISC Mustering System using BLE beacon tags. It shows every tracked asset, its current location, operational status, and BLE beacon presence.
Navigating to Assets
- Log in to the NISC Mustering System.
- In the left navigation menu, click Assets.
- The Asset Inventory page loads with summary cards and a searchable table of all tracked assets.
Understanding the Summary Cards
Four cards at the top of the page give an at-a-glance overview:
| Card | What it shows |
|---|---|
| Total Assets | All registered assets |
| Active / Recent | Assets whose BLE beacon has been detected in the last few minutes |
| Offline | Assets with no recent BLE signal |
| In Use | Assets currently assigned and in active use |
Note: Active/Offline counts reflect BLE beacon presence, not operational status. An asset can be "Available" operationally but "Offline" if its tag battery is flat or it has left a coverage area.
Searching and Filtering
Global Search
- Click the Search assets... box in the toolbar.
- Type any part of an asset name, MAC address, serial number, assigned person, or category.
- Results filter in real time.
Category Filter
- Click the Category dropdown in the toolbar.
- Select one of the available categories (see Asset Categories below).
- The list narrows to assets in that category only.
- Click the X inside the dropdown to clear the category filter.
Status Filter
- Click the Status dropdown in the toolbar.
- Select a status value to show only assets matching that state.
- Click the X to clear.
Clearing All Filters
Click the Clear Filters button (funnel with slash icon) to reset the search text, category, and status filters simultaneously.
Asset Categories
When creating or editing an asset, choose the category that best describes it:
| Category | Typical examples |
|---|---|
| IT Equipment | Laptops, monitors, servers, network switches |
| Furniture | Desks, chairs, cabinets |
| Safety Equipment | Fire extinguishers, AEDs, first-aid kits |
| Tools | Power tools, hand tools, calibration equipment |
| Vehicles | Forklifts, carts, vehicles |
| Medical | Medical devices, portable equipment |
| Other | Anything that does not fit the above |
Asset Statuses
Each asset has an operational status that reflects how it is currently being used:
| Status | Colour | Meaning |
|---|---|---|
| Available | Green | Ready to be assigned or used |
| In Use | Blue | Currently assigned to a person or in active use |
| Maintenance | Amber | Undergoing service, repair, or inspection |
| Retired | Red | Decommissioned, no longer in service |
This status is separate from Presence (Active / Offline), which reflects BLE beacon signal activity.
Adding a New Asset
You need the Create permission for Assets to see the Add Asset button.
- Click Add Asset in the top-right of the page.
- A form modal opens. Fill in the fields:
- Name — a descriptive label for the asset (required)
- Category — select the appropriate category
- Serial Number — the manufacturer serial number (optional but recommended)
- Model — the model name or number
- Manufacturer — the manufacturer name
- Assigned To — the person or team responsible for this asset
- Status — set the initial operational status
- BLE Tag MAC — the MAC address of the beacon tag attached to this asset
- Click Save to create the record.
The asset appears in the inventory immediately. Once the BLE tag is powered on and within range of a gateway, the system will begin detecting its location.
Editing an Asset
You need the Update permission for Assets to edit records.
- Locate the asset in the table using search or filters.
- Click the pencil (Edit) icon in the Actions column.
- The edit form modal opens with the current data pre-filled.
- Update any fields and click Save.
You can also edit from the asset detail page (see Asset Detail Page below).
Deleting an Asset
You need the Delete permission for Assets.
- Locate the asset in the table.
- Click the bin (Delete) icon in the Actions column.
- A confirmation dialog appears with the asset's name. Click Yes to confirm.
Warning: Deleting an asset is permanent. The BLE tag MAC address will no longer be tracked. Make sure this is intentional before confirming.
The Asset Table
The main table shows the following columns:
| Column | Description |
|---|---|
| Name | Clickable link to the asset detail page |
| BLE Tag MAC | Hardware MAC address of the attached beacon |
| Category | Asset category |
| Serial No. | Manufacturer serial number |
| Assigned To | The person or group assigned to this asset |
| Status | Operational status badge (Available, In Use, etc.) |
| Location | Current floor and building from last BLE detection |
| Last Seen | How long ago the beacon was last heard |
| Presence | BLE signal state (Active, Recent, Offline) |
| Actions | Edit and Delete buttons |
Click any column header to sort by that column. Click again to reverse the sort direction.
Pagination
By default, 15 rows are shown per page. Use the rows per page control at the bottom of the table to switch to 10, 25, or 50 rows. Use the page navigation arrows to move between pages.
Refreshing the List
Click the Refresh button (circular arrow icon) in the toolbar to reload asset data from the server. The button shows a loading state while refreshing. A success notification appears when complete.
Asset Detail Page
Click any asset's name in the table to open its full detail page.
Screenshot placeholder: Asset detail page — profile and location cards
Asset Profile Card
| Field | Description |
|---|---|
| Name | Asset display name |
| BLE Tag MAC | Beacon MAC address |
| Asset Tag ID | Internal tracking ID |
| Category | Asset category |
| Serial Number | Manufacturer serial |
| Model | Model name |
| Manufacturer | Manufacturer name |
| Assigned To | Current assignee |
| Status | Operational status badge |
Current Location Card
| Field | Description |
|---|---|
| Building | Building where last detected |
| Floor | Floor where last detected |
| Zone | Zone within the floor (if configured) |
| Nearest Gateway | The BLE gateway that most recently heard this tag |
| Last Seen | Relative time since last detection |
| Presence | Active, Recent, or Offline badge |
Battery Indicator
If the BLE tag reports battery data, a progress bar appears below the location details:
| Level | Colour | Action recommended |
|---|---|---|
| Below 15% | Red | Replace tag battery immediately |
| 15–29% | Amber | Plan battery replacement soon |
| 30% and above | Green | Battery healthy |
Note: The detail page auto-refreshes every 30 seconds when the live WebSocket connection is unavailable. When connected to the real-time feed, updates arrive as soon as a new detection event is processed.
Movement History
Below the two profile cards, a Movement History table shows every recorded detection event for this asset:
| Column | Description |
|---|---|
| Timestamp | Date and time of the event |
| Event | Type of BLE event (Appearance, Displacement, Packets, Keepalive, Disappearance, Signal) |
| Gateway | Gateway that detected the event |
| Floor | Floor at time of event |
| Building | Building at time of event |
| Zone | Zone at time of event |
| RSSI | Signal strength in dBm |
If more than 50 events exist, click Load More at the bottom to fetch the next batch. The counter shows how many events are currently displayed versus the total.
Editing from the Detail Page
Click Edit in the top-right of the detail page to open the edit form modal for this asset.
Mobile View
On phones and tablets, the Asset Inventory switches to a mobile-optimised layout:
- Summary chips at the top show total, active, offline, and in-use counts.
- Assets are shown as a scrollable card list.
- Tap a card to view full details.
- An Add Asset button is available for users with create permission.
The asset detail view on mobile shows:
- A hero card with the asset name, category, manufacturer, and status/presence badges.
- Mini stat cards for floor, building, and battery (when available).
- Collapsible Details and Location sections.
- An Edit Asset button for users with edit permission.
Permission Summary
| Action | Required Permission |
|---|---|
| View inventory | Assets: Read |
| Add asset | Assets: Create |
| Edit asset | Assets: Update |
| Delete asset | Assets: Delete |
Contact your system administrator if a button you expect to see is missing.